How to Set Up an Email Signature

Create a professional signature that automatically appears at the bottom of your emails.

Steps

1
Open Gmail Settings
by clicking the gear icon in the top right corner. Select "See all settings" from the menu.
2
Scroll to the "Signature" section
under the General tab. Click "Create new" and name your signature.
3
Type your signature text
in the editor. Include your name, title, phone number, and any other details.
4
Format your signature
using the toolbar. You can change the font, size, color, and add a link.
5
Scroll to the bottom
and click "Save Changes." Your new signature appears in every new email.

Can I have multiple signatures in Gmail?Show

Yes. Gmail lets you create multiple signatures and choose which one to use for each email.

Will my signature appear in replies and forwards?Show

You can choose this in settings. Select your signature and pick when you want it to show.

Can I add a photo to my signature?Show

Yes. Click the image icon in the signature editor and upload a photo or logo from your computer.

How do I remove a signature?Show

Go to Settings, find the signature you want to delete, and click the trash can icon next to it.

Written by the HowToDoStuff.online editorial team. Last updated May 18, 2026.