How to Resign From a Job by Email
Write a professional email to resign from your job.
Steps
- 1
Write a clear subject line
like "Resignation - Your Name." This tells your manager the email purpose right away.
- 2
State your resignation clearly
in the first sentence. Say "I am resigning from my position as Job Title at Company Name."
- 3
Include your last working day
in the email. Give at least two weeks notice unless your contract says otherwise.
- 4
Add a brief thank you
to your manager or the company. Mention one or two positive things you learned or appreciated during your time there.
- 5
Close with an offer to help with the transition.
Offer to train your replacement or document your current projects.
Frequently Asked Questions
Should I talk to my manager before sending a resignation email?Show
Yes, telling your manager in person or on a video call first maintains a good relationship and is a professional courtesy.
Do I need to CC HR on my resignation email?Show
Yes, CC your HR representative on the email so they have an official record of your resignation and can start the offboarding process.
How long should a resignation email be?Show
Keep it short. Three to five sentences is enough. You do not need to explain why you are leaving in the email.
Can I take back my resignation after sending the email?Show
You can ask if you can stay, but your manager is not required to accept. The email makes your resignation official.
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Written by the HowToDoStuff.online editorial team. Last updated .